Sally Poole is the owner of Poole Communications, with offices in Hannibal, Marshall and Poplar Bluff, Missouri. She is very ...
Sally Poole is the owner of Poole Communications, with offices in Hannibal, Marshall and Poplar Bluff, Missouri. She is very involved in Hannibal and Quincy, IL., with memberships in the Chamber of Commerce, Hannibal Arts Council, Affordable Community Education, Lions Club and Rotary. She has helped in the fund-raising campaign to build a Hannibal campus for Moberly Area Community College. Currently she is helping to start the Hannibal Chamber Business Development Committee.
I just received another email that had a WORD document attached. When I opened the WORD document it had a few sentences that could have easily been put in the body of the email. It takes time to open attachments. Recipients might not have the program you sent the attachment in. I especially hate PowerPoint attachments because they take so long to open. I’m encouraging everyone to think just a little bit before they send an email or an attachment. Here are five easy tips:
1. Use the subject line. Make it informative and change it if the email’s topic changes.
2. Keep your emails brief. Research has shown that six sentences is a maximum. Get to the point.
3. Be kind. An email can be easily misunderstood. Take extra effort to be kind and say something friendly.
4. Provide contact information. This enables the recipient to call, email or check out your website.
5. Use a pdf, png or jpeg attachment format. They can be quickly opened and read by almost anyone.
We’re all being asked to do more in less time. Let’s make the world a little easier and communicate clearly.